Exhibitor FAQ

Answers to Frequently Asked Questions…

IMPORTANT DATES TO REMEMBER

January 31, 2017      Deadline for early bird discount of $30.

February 15, 2017    Deadline for early bird discount of $20. 

March 10, 2017 – Deadline for FOOD vendor registration.  Must have all items.

April 1, 2017 – No refund on or after this exhibitor cancel date.

April 20, 2017 – Deadline for all exhibitors.  After this date, late sign-up fee of $50.

ABOUT VegFest: 

The average attendance of the festival (formerly WorldFest) has been about 5,000 people. Last year (2016) we had 12,000 visitors and we hope to get more in 2017!

On average over 50% of the exhibitors and sponsors return each year.

Here’s what our 2013 festival exhibitors had to say when responding to an exit survey: 

  • *93% said that, compared to other events, the response to their booth was as good or better.  60% said it was better!
  • *90% said the festival satisfied or exceeded their expectations!
  • *90% of our exhibitors are interested in returning to the festival!
  • *63% said they interacted with at least 100 people at their booth.  13% said they had over 400 booth visitors!


Here’s what 2014 festival
attendees had to say when responding to an exit survey: 

  • *Fun and food are overwhelmingly (53%) the primary reasons people attended.
  • *People have fun!  98% of the attendees would recommend the festival to others and would return next year!
  • *The festival motivates and inspires! An impressive 78% reported they planned to take action and contact on organization they discovered as a result of attending.
  • *The planet is better for it! When asked if they envision themselves changing their current lifestyle to be more environmentally friendly as a result of attending, 26% of the respondents said YES.
  • *Animals’ lives are saved!  When asked if they would consider switching to a veg diet as a result of attending, 14% of the respondents said YES, which results in approximately saving 26,500 to 52,000 animal lives each year!

VegFest will be open to the public from 10:30 am to 6:30 p.m. on April 30, 2017.

VegFest will be held at  6350 Woodley Avenue,  Lake   Balboa  (between Victory and Burbank Boulevards) in the San Fernando Valley

The 2017 VegFest festival will be the 14th held by Towards Freedom, a 501c3 nonprofit organization.

ABOUT EXHIBITING:  

Registration – Pre-registration is required.  All exhibitors must be signed-up before the day of the festival.  Please fill out the on-line application.

Check-in – Exhibitors can check-in and set-up on Saturday, April 29, 2017 the day before the festival from 1 p.m. to 6 p.m. Minimum security will be provided during the closed hours between Friday evening and Saturday evening and gates will be locked. Security guards will be at the park, but no guarantees can be provided for the safety of your supplies, equipment or goods.  Towards Freedom accepts no responsibility for vendor property at any time.

Additional check-in and set-up is on Sunday, April 30th, 2017 from 7:30 a.m. to 9:30 a.m. Vehicles over one ton will not be allowed into the park at any time. You MUST ARRIVE BEFORE 9:00 a.m. in order to drive into the park to unload your supplies. ALL vehicles MUST BE out of the park by 9:30 a.m. in accordance with strictly regulated Los Angeles City fire codes.

Cancellation – Any exhibitor canceling or withdrawing from VegFest on or before April 1st will be charged a $50 administration fee and refunded the rest of the booth payment.  If cancellation is made after April 1st, the entire payment will be forfeited.  In the event of cancellation or no-show a half-hour after the scheduled arrival time, Towards Freedom has the right to reassign the reserved space without any refund to the exhibitor.

Parking – On the day of the event, once unloaded your vehicle must be moved to the parking along Woodley Avenue or parking lot on Woodley Avenue across the street from the event where parking will be free until 10:30 a.m. (when the festival begins), and will cost $5 per vehicle after 10:30 a.m. The parking lot closest to the event will NOT be available for exhibitors to park, even temporarily while unloading, NO exceptions.  This parking lot is available to all vehicles with DMV provided handicap placards displayed in their dashboard.

Attendees and volunteers will park on nearby streets or in the lot across the street.

Canopy – We strongly recommend bringing a canopy or renting one from Towards Freedom for the event.  Food vendors are automatically provided canopies in their costs.

Electricity – There are limits to the amount of electricity available for exhibitors.  Please see the Electricity Fact Sheet for more information.

Booth number and location – Your booth number and location will be provided WHEN YOU ARRIVE to set up on Saturday afternoon or Sunday morning.  Exhibitors cannot choose their booth placement location.  Advanced requests when filling out your application will be taken under advisement and best efforts will be made to accommodate, but no guarantees are given that your location preference will be available.

General Admission – FREE!

Volunteer and Exhibitor/Vendor Entrance/Exit All Exhibitor staff/volunteers coming/going will have to go to the VIP/Volunteer/Exhibitor check-in area.

Take-down Details – You may leave at any time during the day. However, no one will be allowed to bring vehicles into the park until after Fire Department authorization, expected to be between 6:45 p.m. and 7:15 p.m.

Vegan and Content Guideline Reminder – Per your Exhibitor/Sponsor Contract application, this is a completely vegan event. If you display, offer as samples, promote or sell any animal products or any products containing animal ingredients, or if your materials promote animal experimentation, you will be fined $50 and may be asked to leave the event immediately, with no refund.  VegFest volunteers will be visiting each booth to verify compliance.

Please review before arriving ALL contract terms agreed to when you submitted your exhibitor application.

VegFest is a compassionate, family-friendly, and peace loving festival. We would like to ensure that no, merchandise, or items sold depict direct violence against humans or animals.

Recycling Requirements – Food vendors:  Using only compostable/biodegradable plates and supplies is required. All other exhibitors: please use recyclable materials.

VegFest will print a sign with your company/organization name and booth number to display with your item(s).

Theft – Never leave cash boxes or materials unattended. VegFest /Towards Freedom is not responsible for lost or stolen cash or lost or stolen merchandise.

 

BECOME AN EXHIBITOR/SPONSOR

VegFest L.A provides the opportunity for sponsors to reach a well informed, intelligent and open minded base to showcase their products and services, and present their campaigns and ideas to the public.

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VegFest Los Angeles is an annual vegan festival.
FOOD! FUN! INSPIRATION!