Sponsor & Exhibitor Signup 2017

Want to be a Sponsor or Exhibitor at VegFest 2017? – Please fill out the application below.”

Exhibitor-Sponsor Application 2017
We're sorry but the deadline for Food Exhibitor has passed. We can only accept Sponsors and Non-Food Exhibitors from this point on.
Name attached to VegFest Los Angeles everywhere it is shown or mentioned. on Main Stage banner as well as 2 group/company banners on Main Stage; 10X20 booth with canopy; On-stage mentions before every band & speaker on the Main Stage and in each of the other venues; 3 announcement opportunities on the Main Stage and one in each of the other venues; Prominent name/group banner on website with link; Name connected with VegFest Los Angeles everywhere VegFest Los Angeles is mentioned on the website; Prominent placement of company logo/name on pre-event flyers, posters, print ads etc.; Company mention in radio publicity
Name on Main Stage banner as well as 2 group/company banners on Main Stage; 10X20 booth with canopy; On-stage mentions before every band & speaker on the Main Stage and one mention in the Healthy Hut; 2 announcement opportunities on the Main Stage and one in another venue of your choice; Prominent name/group banner on website with link; Name connected with Main Stage everywhere the Main Stage is mentioned on the website; Prominent placement of company logo/name on pre-event flyers, posters, print ads etc.; Company mention in radio publicity
“Your Name’s [beer, wine, non-alcoholic hydration] Oasis” banner prominently displayed outside venue and an additional 2x3 banner on the Main Stage.; 10x20 booth space near your chosen venue or location of your choice (high visibility and traffic); Four on stage mentions on the Main Stage, including before the main speaker and headline band; One in-person announcement opportunity on the Main Stage; Prominent name or company banner on website with link; Prominent company banner on website with link Name connected with Oasis everywhere the venue is mentioned on the web site..;Lead exposure in news releases, social networking, and media interviews; Prominent placement of company logo/name on pre-event flyers, posters, print ads etc.; Company mention in radio publicity
3x4 banner on the Main Stage.; 10x10 booth space in the Food Court or location of your choice (high visibility and traffic); Four on stage mentions on the Main Stage, including before the main speaker and headline band; One in-person announcement opportunity on the Main Stage; Prominent name or company banner on website with link; Prominent company banner on website with link Name connected with Food Court everywhere the venue is mentioned on the web site..;Lead exposure in news releases, social networking, and media interviews; Prominent placement of company logo/name on pre-event flyers, posters, print ads etc.; Company mention in radio publicity
“Venue Name sponsored by YOUR NAME” Banner prominently displayed outside venue and an additional 2x3 company/organization banner on the Main Stage.; 10x20 booth space near your chosen venue or location of your choice (high visibility and traffic); Two on stage mentions before sessions in your venue and two on stage mentions on the Main Stage; One in-person announcement opportunitiy in the sponsored venue in addition to one speaker/workshop session; Prominent name or group banner on website with link; Name connected with chosen venue everywhere the venue is mentioned on the website.;Exposure in news releases, social networking, and media interviews; Prominent placement of company logo/name PRINT MEDIA on pre-event flyers, posters, print ads etc.; Group mention in radio publicity. Food Sponsors who are Exhibiting at VegFest L.A. will also get the required permit, canopy, and other items required by the health department.
10X10 booth with canopy; 2 to 3 on-stage mentions on the Main Stage; Logo on website with link; Exposure in news releases & media interviews; Group name on pre-event flyers, posters, print ads etc
If you'd like to add an extra donation to your sponsorship please enter the amount here.
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Food Exhibitors MUST have a Canopy - if you do not have one you will have to rent one.
If you want a 10' x 20' space you will need 2.
If you are bringing your own and DO NOT need a canopy please leave this box unchecked.
Prepared Food Exhibitors must have a 3 side walls. Prepackaged with open samples do not need walls as long as samples are in covered containers. - if you do not have them you will have to rent one (Food Trucks Excluded). If you are bringing your own and DO NOT need side walls please uncheck the box.
Prepared Food booths must use a mesh front cover - if you do not have one you must rent one for each 10' x 10' space (Food Trucks Excluded).
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Non-Food Exhibitors - each 10 x 10 space comes with one 8' table - if you want more tables check this box
Food Booths (excluding Trucks) must have two (2) 6 foot tables - if you do not bring your own you must rent them.
Food Trucks - if you would like tables please order them here
Food Booth Tables must be covered with a non-pourus covering. If you do not have this we can provide. This is NOT a nice table cloth - just a plastic covering.
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Health Department rules state you must have the name of the Proprietor and the address of the business posted on a sign. Check this box if you'd like us to make you one. You can keep it for other festivals!
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This is not required at sign-up. You can decide on this later and contact us via email.
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For the total listed below you could upgrade to a sponsorship with all the privileges thereof! - You are only this far away from a sponsorship!
If you want to upgrade go to the top of the form and select "Sponsor."
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Enter Email
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Please upload artwork for ads, health permits, non-profit documentation, etc.
Drop a file here or click to upload Choose File
Maximum upload size: 314.57MB
Sponsors - please upload your logo so it will appear on the website!
Drop a file here or click to upload Choose File
Maximum upload size: 314.57MB
Sponsors - please upload your logo so it will appear on the website!
Drop a file here or click to upload Choose File
Maximum upload size: 314.57MB

Sponsor/Exhibitor Contract – Please read carefully and Click the checkbox below

  • Towards Freedom reserves the right to determine the eligibility of any company or product/service for inclusion in the event and does not offer exclusives to any exhibitors.

  • VegFestLA is a cruelty-free, earth-friendly, healthy event.  Sale, exhibition, or promotion of any item containing animal products, and/or products or materials tested on animals are strictly prohibited.  All items must be totally vegan and contain no animal ingredients such as meat, poultry, seafood, eggs, dairy, honey, beeswax, silk, leather, wool, or gelatin.  Further, no Styrofoam packaging (e.g. cups, plates, etc.) is allowed.  Food/beverage/sampling material must be biodegradable and compostable materials.

  • A violation fee of $50 per occurrence will be applied to any exhibitor who sells products or services that are not vegan (ie: contains animal ingredients or was tested on animals.)

  • Exhibitor agrees to abide by all applicable laws, ordinances, and regulations pertaining to health, fire prevention, public safety, business licenses, sales tax permits, and applicable liability insurance, including liability insurance for food booths.

  • Exhibitors are NOT permitted to sell water and prepackaged drinks that was not purchased from Towards Freedom at the event.

  • Towards Freedom requires all food and beverage vendors to support recycling/composting efforts by supplying products that are packaged in biodegradable & recyclable material.  VegFestLA will offer recycling & composting bins in an effort to be zero waste.

  • Towards Freedom encourages the use of organic foods & products as well as non-genetically engineered foods.

  • Cancellation.  Any exhibitor canceling or withdrawing from VegFestLA on or before March 16th will be charged a $50 administration fee and refunded the rest of booth payment. If cancellation is made after March 16th, the entire payment will be forfeited.  In the event of cancellation or no-show a half hour after the scheduled arrival time, Towards Freedom has the right to reassign the reserved space without any refund to the exhibitor. 

  • VegFestLA will go on “rain or shine.”  Towards Freedom will not be liable for refunds or any liabilities for the disruption of the festival due to reasons of enclosure in which the Festival is to be produced, being before or during the Festival, destroyed by fire or other calamity, an Act of God, statutes, ordinances or any other cause.  Festival Producers have the option to cancel the festival by March 16th and will return booth fees to exhibitors. Producer has the right to alter the booth layout plan at any time.

  • Alcoholic beverages are prohibited except in designated beer and wine garden of festival.

  • Towards Freedom reserves the right to expel an exhibitor without refund for violation of any of these guidelines.

  • All exhibitors must arrive and check in at the park NO LATER THAN 9:00 am the morning of the festival.  Exhibitors arriving later than 9:00 am may be charged a $50 fine and may lose their assigned exhibitor space.

  • Exhibitor/Vendor agrees to indemnify, save, and hold harmless Towards Freedom, including its officers, staff and volunteers, and the City of Los Angeles (Woodley Park), from all liability, claims, causes of action, damages, theft, injuries, costs, expenses and losses to any person or goods/property arising out of or connected in any way with the participation and renting of space at the Festival.  Exhibitor agrees that this release is intended to be a full and final compromise and release of any claims, demands, actions, and causes of action, known or unknown.  Towards Freedom its officers, staff, and volunteers will not be responsible for any merchandise, cash, displays or personal items/property lost, damaged, or stolen during participation in VegFestLA.  Exhibitor/Vendor is solely responsible for any and all injuries to persons or damages of property or any other injury, claim, damage or loss of whatever nature, arising directly or indirectly from activities at the Festival.

  • Towards Freedom reserves the right to deny sale of items that have not been listed on the application.

  • Exhibitors agree to permit photographs and video to be taken of them, their volunteers and their booths at VegFestLA, to be used for the purposes of promoting and advertising the event.  All photographs/video footage will be the property of Towards Freedom.

  • I agree to promote my attendance at the festival.

  • Though shared booths are permitted with advance approval, only 10x10 booths may be shared by two businesses/organizations. 10x20 booths may not be shared.

  • Food Booths Only – Los Angeles County regulations require all organizations and companies who provide samples of food, prepare food, or sell food to obtain a Health Dept. permit for the day (we get this for you).  Further, they require that all such vendors have a 3 or 4-sided booth with a canopy and floor as well as water and washing facilities.  The permits are required for all food vendors even if just sampling or selling items straight from a package. Please call if you have any questions. All vendors must meet all the Health Dept. standards and pass any necessary inspections.  Please note that a booth rental includes Park Fees, Fire Inspection, Toilets, astroturf flooring (except for trucks), mandatory Health Dept. fees and permit, name listing on the website, and a $250 deposit for commssion on sales (exception applies to Sampling Only). A 10% sales commission payable to Towards Freedom less the $250 deposit will be made by vendors at the close of the festival.  Food vendors can only be considered for a "Pre-Packaged Booth" if you are selling straight from a pre-sealed package or container in which there is no cutting, other preparation, etc.  Food vendor applications must be received by March 18th, 2016 in order to secure time to get the required health department permit and meet other requirements.


    This agreement states the entire contract between, Towards Freedom, and the Exhibitor.  No changes will be valid unless agreed to by both parties in writing.

  • Exhibitor Parking - Exhibitors will park in the Woodley Park lot across the street from the park.  Parking will be free provided that your car is parked there by 9:30 am.  You will have to pay for parking in that lot if you arrive there after that time

Your registration won't be complete until payment is made.
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BECOME AN EXHIBITOR/SPONSOR

VegFest L.A provides the opportunity for sponsors to reach a well informed, intelligent and open minded base to showcase their products and services, and present their campaigns and ideas to the public.

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VegFest Los Angeles is an annual vegan festival.
VegFest Los Angeles is an annual vegan festival.
FOOD! FUN! INSPIRATION!