Sponsor & Exhibitor Signup 2019

Sponsor/Exhibitor Contract – Please read carefully and Click the checkbox below

• Towards Freedom reserves the right to determine the eligibility of any company or product/service for inclusion in the event and does not offer exclusives to any exhibitors.


• VegFestLA is a cruelty-free, earth-friendly, healthy event.  Sale, exhibition, or promotion of any item containing animal products, and/or products or materials tested on animals are strictly prohibited.  All items must be totally vegan and contain no animal ingredients such as meat, poultry, seafood, eggs, dairy, honey, beeswax, silk, leather, wool, or gelatin.  Further, no Styrofoam packaging (e.g. cups, plates, etc.) is allowed.  Food/beverage/sampling material must be biodegradable and compostable materials.


• A violation fee of $50 per occurrence will be applied to any exhibitor who sells products or services that are not vegan (ie: contains animal ingredients or was tested on animals.)


• Exhibitor agrees to abide by all applicable laws, ordinances, and regulations pertaining to health, fire prevention, public safety, business licenses, sales tax permits, and applicable liability insurance, including liability insurance for food booths.


• Cancellation.  Any exhibitor canceling or withdrawing from VegFestLA on or before 4/8, we refund you minus $50. If you cancel after that date, you forfeit the entire payment.  In the event of cancellation or no-show a half hour after the scheduled arrival time, Towards Freedom has the right to reassign the reserved space without any refund to the exhibitor. 


• Exhibitors are NOT permitted to sell water or prepackaged drinks that were not purchased from Towards Freedom at the event unless submitted in writing via email to char@vegfestla.org and granted approval. This does not apply to specified drink companies or manufacturers who come to exhibit at the festival. It is okay to serve drinks made on the premises such as lemonade or coffee.


• Towards Freedom requires all food and beverage vendors to support recycling/composting efforts by supplying products that are packaged in biodegradable & recyclable material.  VegFestLA will offer recycling & composting bins in an effort to be zero waste.


• Towards Freedom encourages the use of organic foods & products as well as non-genetically engineered foods.


• VegFestLA will go on “rain or shine.”  Towards Freedom will not be liable for refunds or any liabilities for the disruption of the festival due to reasons of enclosure in which the Festival is to be produced, being before or during the Festival, destroyed by fire or other calamity, an Act of God, statutes, ordinances or any other cause.  Festival Producers have the option to cancel the festival by April 14th and will return booth fees to exhibitors. Producer has the right to alter the booth layout plan at any time.


• Alcoholic beverages are prohibited except in designated beer and wine garden of festival.


• Towards Freedom reserves the right to expel any exhibitor without refund for violation of any of these guidelines.


• All exhibitors must arrive and check in at the park NO LATER THAN 9:00 am the morning of the festival.  Exhibitors arriving later than 9:00 am may be charged a $50 fine and may lose their assigned exhibitor space. Food Trucks must arrive and check in no later than 9:30am the morning of the festival and be set up and ready to serve by 10:30am. As always - EARLIER IS BETTER THAN LATER.


• Exhibitor Parking - Exhibitors will park in the Woodley Park lot across the street from the park.  Parking will be free provided that your car is parked there by 9:30 am.  You will have to pay for parking in that lot if you arrive there after that time


• Exhibitor/Vendor agrees to indemnify, save, and hold harmless Towards Freedom, including its officers, staff and volunteers, and the City of Los Angeles (Woodley Park), from all liability, claims, causes of action, damages, theft, injuries, costs, expenses and losses to any person or goods/property arising out of or connected in any way with the participation and renting of space at the Festival.  Exhibitor agrees that this release is intended to be a full and final compromise and release of any claims, demands, actions, and causes of action, known or unknown.  Towards Freedom its officers, staff, and volunteers will not be responsible for any merchandise, cash, displays or personal items/property lost, damaged, or stolen during participation in VegFestLA.  Exhibitor/Vendor is solely responsible for any and all injuries to persons or damages of property or any other injury, claim, damage or loss of whatever nature, arising directly or indirectly from activities at the Festival.


• Towards Freedom reserves the right to deny sale of items that have not been listed on the application.


• Exhibitors agree to permit photographs and video to be taken of them, their volunteers and their booths at VegFestLA, to be used for the purposes of promoting and advertising the event.  All photographs/video footage will be the property of Towards Freedom.


• Exhibitor agrees to promote their attendance at the festival.


• Though shared booths are permitted with advance approval, only 10x10 booths may be shared by two businesses/organizations. 10x20 booths may not be shared.


• Cell Reception.  Cell reception in the park can vary depending on cell carrier and exact location.  We recommend having a back-up method for accepting payment that does not rely on cell reception in case you experience coverage difficulties.  We will have ATMs on-site so that customers can have access to cash to pay exhibitors for purchases.


• Food Booths Only – Los Angeles County regulations require all organizations and companies who provide samples of food, prepare food, or sell food to obtain a Health Dept. permit for the day (we get this for you).  Further, they require that all such vendors have a 3 or 4-sided booth with a canopy and floor as well as water and washing facilities.  The permits are required for all food vendors even if just sampling or selling items straight from a package. Please call if you have any questions. All vendors must meet all the Health Dept. standards and pass any necessary inspections.  Please note that a booth rental includes Park Fees, Fire Inspection, Toilets, astroturf flooring (except for trucks), mandatory Health Dept. fees and permit, name listing on the website, and a $250 deposit for commssion on sales (exception applies to Sampling Only). A 10% sales commission payable to Towards Freedom less the $250 deposit will be made by vendors at the close of the festival.  Food vendors can only be considered for a "Pre-Packaged Booth" if you are selling straight from a pre-sealed package or container in which there is no cutting, other preparation, etc.  Food vendor applications must be received by March 15th, 2018 in order to secure time to get the required health department permit and meet other requirements. It is the responsibility of the Food Exhibitor to make sure they fill out the Health Department Form correctly are fulfill all the requirements required by the Health Department concerning the filing for the Health Permit.
  
  
• Food Booths and Trucks Only - We have a Fast Pass system for attendees who donate larger amounts to the festival. Your participation in the Fast Pass program is mandatory. You will receive more information on the Fast Pass system. The simple version is you offer a special line where Fast Pass Holders can go to the front and order ahead of other people in line.


• Your booth location will be pre-assigned to you and you will receive it upon exhibitor check-in. You will not be able to switch from this pre-assigned booth location!


• All exhibitors must plan their displays to stay within their booth boundary and not extend into the walkways.


• Non-food booths CAN NOT give away or sell anything for human consumption!